Pre-departure

Pre-departure training course.

What is it about?

A volunteer is a young person going to a country unknown to him/her to do things written on paper. Sounds vague. They say there have been no incidents when volunteers are sold into slavery or are otherwise abused, but still there are things to worry about. Pre-departure training course is meant to give some thoughts on those things.

Who organises it?

In my case it was the Latvian National Agency for the "Youth in Action" program. They're responsible. They say in other countries a sending organisation can organise this training course if it has the resources and experience.
The Agency is having a hard time finding volunteers - there's no common system or database - and because it is first of all needed for the volunteer, he/she should worry about participating in this training course (it's 2-3 days, lots of useful info).

Here's what I found out.

Money

Necessary expenses are covered 100%. Period.

Before departure you should get a visa (not in EU, of course, but I need one - I'm going outside of EU), vaccinations, get prepared (language courses, maybe see a similar to your hosting organisation at work). If the project is neatly written, all this is covered (keep the checks).
Travel expenses are covered 100% (once there and once back).
On arrival (the part I didn't get to yet) depending on agreements with the hosting organisation a volunteer gets food and a place to live. Food and living expenses are covered in the same full amount. The amounts are fixed by countries. Also there's pocket money. They say the old program had quite a nice sum, now it's just enough. Pocket money is also fixed by country - each country its own amount, not more, nor less - and this money is entitled to volunteer's personal needs of any sort, there's no need to report. Also language courses during service time are covered.

Work

Work is work. 35 hours a week if I am not mistaken. There are weekends and holidays + vacation (a month per year). But if the organisation is not working in summer for some reason, it is counted as vacation (e.g. a school).
Actually a volunteer is a full partner of the project, so you can ask to browse the project application and see the real numbers and conditions.

Mentor

Is a person in a hosting organisation who helps to solve issues. It may or may not be the project coordinator, may or may not be the head of the hosting organisation and so on.
With my project I have a special meeting with my mentor scheduled once every 2 weeks.

Insurance

Europe takes care of its volunteers and the European Voluntary Service in "Youth in Action" program is one of the safest forms of volunteering. Because of the insurance. Every year there's about 10 000 volunteers in Europe, all of them insured by AXA. Situated in France AXA's sole and only purpose is insuring volunteers. There's a lot of possibilities foreseen and the conditions are very loyal. And it works all over the world - in every single country of the globe.
Mine is not ready yet. I'll have some details later.

Youthpass

Volunteering is first of all an educational process. And the Youthpass is a document that reflects the results of this process. Every volunteer is entitled one, it is filled in by the volunteer and the mentor.

Crysis

With health it's rather obvious - you have insurance, the hosting organisation provides access to medicalservices in some way.
When it comes to work or conditions of volunteering, you should keed the hierarchy:
The mentor, then hosting organisation's project coordinator, then sending project coordinator, then the Agency (in my case there's no Agency in Belarus, if it gets really bad I'll have to call back home to Latvia).
In other words the earlier crysises and problems are resolved the better for everyone.
Also you should keep in touch with your sending organisation - let them know you're fine.

What next?

All this sounds cool. I know the theory. Having contributed to writing the project also helped. Let's see what happens in practice. Stay tuned.

Now I need to:

• browse through and sign the activity agreement - a contract which states what I'll be doing

• get ready - get to know what am I to expect, I guess I know the language and vaccinate

If it would be up to me to write a volunteer's duty list it would definitely have a point "A volunteer's duty is to ask questions".
Be active, ask questions.